Non-Exempt, Salaried; FTE (40 hours/week).
Salary: $40,000-$45,000 FTE/year plus benefits.
Office in St. Paul, MN.
Submit resume and cover letter to email@example.com by July 31, 2017. Please include “Operations Manager” in the subject line.
Gender Justice is a 501c3 nonprofit legal and policy advocacy organization devoted to addressing the causes and consequences of gender inequality. We seek remedies for discrimination based on sex, gender, or sexual orientation. Our experienced attorneys represent clients directly in state and federal court and before administrative agencies. In addition to pursuing justice through the legal system, we also seek to improve the law through policy advocacy. Through public education and training programs, we expand people’s knowledge of their rights and the science behind the ways that implicit bias leads to systemic discrimination. Gender Justice primarily works in Minnesota but we are open to clients in Iowa, North Dakota, and South Dakota. We’re a small but mighty organization looking for the newest member of our ambitious, highly-effective, and growing team.
The Operations Manager provides administrative and program support to Gender Justice’s Legal Team and Executive Director. The Operations Manager works with legal staff to maintain litigation case files and time/expense records, manages Gender Justice’s legal advisory committee, and coordinates the recruitment, hiring, and orientation of law clerks and undergraduate interns and volunteers. The Operations Manager also manages the donor database, processes gifts and acknowledgments, and supports the Executive Director with other fundraising, finance, and administrative tasks as assigned.
The perfect person for this job is an experienced administrative professional who is detail-oriented, diligent, and thoughtful. Organization, systems, and processes are in your blood, but you’re also nimble, flexible, and quick to adjust to change as needed in a small, high-impact organization. You’re comfortable managing up and working with people with varied working styles. In a job where you’ll be handling confidential client information, you know how to be professional and discreet. You’re passionate about social justice. You’re a proactive problem solver who prides yourself on getting things done, and done right.
A. Litigation Program Support
- Screen and follow up on phone calls, emails, and letters requesting legal assistance. Gather information or documents necessary to evaluate potential cases; check for conflicts.
- Conduct initial intake interview with potential clients and coordinate follow-up with input and direction from attorneys; manage internal case review process.
- For current clients, monitor case activity in consultation with attorneys to ensure timelines are being met. Calculate and calendar legal deadlines and assist with internal legal team meetings and communications.
- Keep Gender Justice paper and electronic case files current, including managing archived paper and electronic files and document retention policies.
- Prepare case-related correspondence as requested.
- Prepare and process standard legal documents, including pleadings, subpoenas. File court documents electronically.
- Organize and coordinate legal meetings, including client interviews, hearings, and depositions.
- Manage and execute systems for staff time-tracking and reports to clients on attorney activity and case costs.
B. Legal Advisory Committee Staffing
- In collaboration with staff attorneys, prepare and distribute committee minutes and agendas for quarterly Legal Advisory Committee meetings. Support attorneys in preparing updates and reports for the committee.
- Prepare orientation packets for new committee members.
- Organize meeting logistics and record meeting minutes.
C. Fundraising Support
- Manage donor database, including maintaining records of donor information, donations, and history of interaction with the organization.
- Process donations and gift acknowledgments.
- Support fundraising efforts, including coordination of newsletter and solicitation mailings, creation of mailing lists, and serving and primary point of contact with the printer and mail house.
- Track grant-related proposal and reporting deadlines. Copy edit grant materials.
D. Volunteer Management & Recruitment
- Maintain connections with law schools and lead recruitment of legal interns.
- Manage and initiate outreach to student groups for purposes of volunteer recruitment.
- Manage hiring process for legal interns/externs, including timely circulation of application materials, scheduling interviews, handling communications relating to interview and hiring decisions, and maintaining files.
- Take primary responsibility for scheduling and administrative tasks relating to legal internships/externships, including orientation, scheduling exit interviews, and volunteer appreciation.
- Assist staff attorneys in coordinating intern projects.
E. Administrative Support and Other Duties as Assigned
- Monitor, respond to, or route emails addressed to Gender Justice’s general inbox (firstname.lastname@example.org).
- Organize board meeting logistics and support Executive Director with preparation of meeting materials.
- Order office supplies and manage vendor contracts.
- Provide administrative support to Executive Director as requested.
- Provide general office assistance to staff; assist in coordination of meetings, etc.
Paralegal training or other experience working in a litigation environment is strongly preferred. Excellent written and oral communication skills, demonstrated ability to handle varied workload with multiple priorities, excellent organizational skills, strong attention to detail, and a commitment to ending gender discrimination are required. English fluency required.
Desired qualifications include:
4+ years experience in a paralegal, administrative, or operational role
Experience with volunteer management and/or fundraising
Experience working in non-profits or community organizations or demonstrated commitment to community service/public interest
Sense of humor and a commitment to a diverse, collaborative work environment
Computer skills, including Microsoft office (Excel, Word, etc), data entry and spreadsheet management, databases
Fluency in a language other than English is a plus
Full-time employees are eligible for employer-subsidized health and dental insurance, generous paid time-off, and 3% employer-match to an IRA.
Gender Justice is an equal opportunity employer. We seek to build a staff reflective of our values of equity and inclusion with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, gender identity, and sexual orientation. As an organization working in solidarity with the reproductive justice, economic justice, and racial justice movements, Gender Justice is committed to fostering the leadership of women, people of color, Native and indigenous people, LGBQ and trans people, immigrants, and others living in marginalized communities.
Please email email@example.com or call Megan Peterson, executive director, at 651-789-2090 with questions about this opportunity or the hiring process. We know it takes time to apply for a job and are happy to help you determine if this opportunity might be a good fit for you.